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Replicon: Replicon Timesheets

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URL: https://timesheet.alelo.com/

By default, Replicon is set up to sign in with your Alelo google account (@alelotlt.net). If you are signed into your Alelo already, you can sign in with two clicks:

If you are not currently signed in to your Alelo, you will be prompted to enter your Alelo credentials to log in to Replicon.


Timesheet Header

When you login to Replicon, it will display your homepage. Your homepage consists of two sections: Your Timesheet Header and your Timesheet.

The following numbered bullets correspond to the numbers in the picture above.

  1. Timesheet: This is your default view and the page where you will enter hours worked into your timesheet.
  2. Time Off: This tab will help you navigate to your time off calendar, where you can view information relating to your available time off, pending requests, and upcoming time off.
  3. Timesheet Period: This is the timesheet period of the timesheet you are currently viewing. The arrows to the left and right of the timesheet period allow you to navigate between timesheet periods.
  4. My Replicon: This button returns you to your current timesheet.
  5. Totals: This bar shows totals for your current timesheet.

Timesheet: Non-Exempt (Hourly) Employees

Hourly employees have been assigned the non-exempt timesheet template to record their hours. Hours are entered by entering an “In” time and an “Out” time. From the In and Out times, the number of hours are calculated by Replicon. These hours can then be assigned to a Client, Project, and Task. See picture below:

The following numbered bullets correspond to the numbers in the picture above.

  1. Submit button: Once you have entered all applicable hours worked in your current timesheet, you will click on “Submit” to submit your timesheet for supervisor approval.
  2. Add Time Off: This button allows you to request time off from your supervisor. Once requested, your timesheet will update to reflect the time off, and your request will be routed to your supervisor for approval.
  3. In/Out time entry: You will enter the start and end times in these fields. **IMPORTANT: No In/Out time entry can start before 1pm and end after 1pm. If you work from 12pm -3pm, you must enter this as two separate shifts: one being 12pm -- 1pm, and the other being 1pm -- 3pm.
  4. Duration: If you worked for 2 hours from 10am -- 12pm, you will enter 10am as the “In” time and 12pm as the “Out” time. The hours worked will be automatically calculated and that result will be reflected in the “Duration” column.
  5. Client/Project/Task: For each set of In/Out times entered, you will be required to select a Client, Project, and Task. For example, Client: Office of Naval Research, Project: SL Sustain, Task: Cont-A
  6. Comment: When you make edits to entries that belong to past dates, you will need to include a comment with an explanation for the change.
  7. + Time Entry: This button adds another row to the day. This allows you to allocate time to multiple projects.
  8. Save/Saved: Click this button to save changes to your timesheet.
  9. X: This button permanently deletes the corresponding row.

Timesheet: Exempt (Salaried) Employees

Salaried employees have been assigned the Exempt timesheet template to record their hours. This template allows the user to directly enter in the number of hours worked on each client/project/task. See picture below:

The following numbered bullets correspond to the numbers in the picture above.

  1. Submit button: Once you have entered all applicable hours worked in your current timesheet, you will click on “Submit” to submit your timesheet for supervisor approval.
  2. Client/Project/Task: For each set of In/Out times entered, you will be required to select a Client, Project, and Task. For example, Client: Office of Naval Research, Project: SL Sustain, Task: Cont-A
  3. Time Off: This button allows you to request time off from your supervisor. Once requested, your timesheet will update to reflect the time off, and your request will be routed to your supervisor for approval.
  4. Comment: When you make edits to entries that belong to past dates, you will need to include a comment with an explanation for the change.
  5. Hours Worked: Each field corresponds to a client/project/task and a date. Enter the hours worked on each client/project/task under the date that time was worked.
  6. Save/Saved: Click this button to save changes to your timesheet.

Time-Off

In addition to booking time off on your timesheet, time off can be booked in the Time Off tab as well. This view gives you a calendar view of your upcoming time off, and gives you information regarding your time off balances (click on the button called “All Balances” in the upper right part of this page).

The second tab in the Time Off view is called “Bookings”. This tab shows pending, approved, and rejected requests for time off. See below:


Supplemental Information for Non-exempt (Hourly) employees

Hours Worked Report: This is found in the reports section of Replicon. You can run this report, export it and copy and paste the data into an excel sheet supplied by Finance to calculate your overtime for the current period.

Overtime_Report: This excel workbook is provided by Finance to assist with the calculation of overtime for non-exempt employees. The resulting data from the “Hours Worked Report” in Replicon can be exported, and copied and pasted into this workbook. Doing this will populate the “OT.Report” sheet.

Retrieved from /help/Replicon/TimeSheet
Page last modified on May 29, 2015, at 01:34 PM PDT